Thank You Email After Interview

How long after an interview should you send the thank you email? Does anybody have a good template? I'm not looking to copy-and-paste the template, I just want to see what a good thank you email looks like.

How Soon Should I Send My Thank You Note?

Your email should be sent within 24 hours. If you are interviewing in a summer analyst - super day setting, decisions are often made about candidates at the end of the day. With this in mind, sending your email before the end of the day is beneficial if you keep it simple and make sure that it is error free.

Sooner is usually better than later in these scenarios as you want the interviewers to know that you sent your email before they are making their decision. If looking between two different otherwise equal candidates, just the act of sending a thank you email could set you apart in that scenario.

Check out another thread about After Interview Emails to learn more.

Thank You Email Template

Your email should reiterate your interest in the firm as well as touch on a specific point that came up in the interview. This demonstrates that you remember the interview and put thought into the thank you note.

Hi First Name Here,

I wanted to thank you for taking time to interview me today for the Bank of America Investment Banking program. I really appreciated having the opportunity to learn about your experience in the TMT group and your experience working on the AT&T - Time Warner Deal. After hearing more about the collegial and supportive nature of the firm, I would really love to have the chance to intern with the firm this summer.

Thanks again for your time. I hope to hear from you soon.

Best,
Rory Gilmore

Check out the below video for more tips on putting together your thank you note.

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IlliniProgrammer:
You should send it as soon as reasonably practical. 1 week at the very latest.

Is 1-3 hours later acceptable? (Assuming, of course, that it's still articulated well.)

 
IlliniProgrammer:
Well, that would kinda strike me as OCD. Maybe if they interview you in the morning and you get back to them in the late afternoon, that would look a little more normal.

Okay, I just don't want to forget. At the same time, I don't want to send it too early if that's a faux pas, haha. Sorry for all the silly questions, I'm just so new at this stuff and feel totally wet behind the ears (and really want the job).

 

I'm sure this is obvious... but if you make it quick, don't make it crap.

We've reconsidered two offers over the last year due to crappy thank you letters (e.g., obvious grammar and/or spelling mistakes, general sloppiness). It didn't give us the warm and fuzzies that the individuals could be trusted to email clients and/or create decks not chock full of errors.

 

This is not like waiting to text a girl after a date. As they mentioned, decisions are often made very shortly after so get it out ASAP. Granted, you don't need to type it up on your blackberry in the cab as you leave the office but make it a quick turnaround.

 

just send it as soon as you can. probably didn't make much of a difference in any decisions, but i always tried to re-format a generic thank you email template and include 1 or 2 points that i thought were interesting or important from the interview. i could be wrong, but i don't even think most people read these things, or at least don't respond.

Remember, once you're inside you're on your own. Oh, you mean I can't count on you? No. Good!
 

I once received an offer before sending in the thank you note...(in which case I forgot to send in the notes)...I'm under the impression that its better not to send in anything than to send in a bad one...

 

Some of the information on these forums is so cringe worthy. I'm just cringing at the thought of someone actually sending an analyst or associate a hand-written thank you note for a PHONE interview (you didn't even meet them in person). Also, just be normal. Bankers aren't some different species- they're human too.

Just send them a 2-3 sentence thank you note, telling them that you appreciated them taking the time to speak with you, and that you hope to keep in touch. Don't go overboard by writing a 2-3 paragraph thank you note, because they have more important shit to do than reading a thank you note.

 
Funniest

Multiply the minutes the banker spent on the phone with you by 8, then add 4 and divide by 6. Next subtract 20 and divide again by 5. This is the number of hours you should wait before sending your thank you email. If greater than 10, send a physical note via USPS. If greater than 20, a blow job will be your best bet. Guaranteed to result in an offer!

 

It doesn't matter at all. I agree with @"Future_Banker_hopeful". Shit like this is so common sense. Here's your template:

"Subject line: Nice speaking with you

It was nice speaking with you today, I appreciated your insights about X and Y. Thanks for sending my information to HR. If you're ever in [town you live in], I'd love to buy you a drink. Let's stay in touch.

Best, leabc 212-555-5555 [email protected]"

 

1) When do you time the emails? Is the night of the call acceptable? Is immediately after okay or too soon? A few hours later.

2) Do you write it as a separate email or can you reply to the thread? I like to reply to the thread so all of the back and forth/name/etc is together, but others might disagree. If there is no thread, then in the subject I'd put Thank You so the guy knows to ignore it or that it's not important.

3) Subject line? Same subject or thank you, imo

 

I've usually done it as a reply to the email chain, but an associate who was giving me advice on a cold call replied to my email telling me to send it separately.

Make Idaho a Semi-Target Again 2016 Not an alumnus of Idaho
 

Don't overthink it. You received an offer and accepted it. Paperwork should follow within 1-2 weeks. There's an administrative team built to handle all the non-investing functions: investor relations, accounting, legal, HR, etc.

Most places tend to view these functions as cost centers (rather than looking at them as the foundational building blocks that ensure the stability of the business) and they are understaffed. Basically, while every revenue-related task gets taken care of immediately, administrative things take a second seat.

No need to sweat over a few days without hearing anything from them. I'd follow up with each of the people who interviewed you thanking them for spending the time getting to know you, sharing their experience of the firm, and giving you enough information to make a decision to take the opportunity they've provided you.

You could take it a step further and ask about what you need to brush up on, but I've never felt that was necessary because the simple fact they hired you means they believe you can get the work done. Show up on your first day with a good attitude, be early there and late to leave for the first month at least, and exercise all the classic 'first impression in a new role' tokens that are well known.

I am permanently behind on PMs, it's not personal.
 

Hi APAE,

Thank you for your comments. They are well received and will be beneficial for me moving forward. Funny you mentioned of the wait between the acceptance of the verbal offer and receiving the written offer, exactly what I'm doing right now.

As I sense you're move knowledgeable in this area than me, may I ask of your opinion regarding an aspect of this hiring process. It's nitpicking but I'm still thinking of it.

What do you think of me, at this stage when they're drafting out the written offer, stating my preference of a minor tweak in my title. It's along the lines of a prefix like asking for "Investment Analyst" instead of "Analyst" they'll presumably give me? It's okay to mention or I should just let them to decide and not risk giving them any doubt that I'll come on board.

Thanks.

 

I 100% agree with you. My point is that there are many out there, who would perceive the FX Trader to be more respected than the Execution Trader, rightly or wrongly.

But indeed, titles may get you to a certain point. Performance is what sticks. I've witness too many financiers in high positions with lofty titles get out due to one or two bad years of performance.

 

I would (and have in the past) done the following when in the exact same position:

  • Refrain from emailing the the entire cast of interviewers.
  • Wait til paperwork is finalized.
  • Maybe send 1 email to the analyst/director/PM that lead the interview process. Literally do not exceed 3 lines. Example: "Thanks. Looking forward to joining. Do you have any recommended reading for the next month?"
Array
 

Hi Cries,

Thank you for the advice. Yup, I was thinking along those lines too. Your steps are sequential correct, which would mean send the email after receiving the written offer?

Anyway, since we're on that topic, it's been three days since my verbal offer and still no written offer in sight. Cause for concern? They didn't set a date of when the written offer is due.

 
Cries:

I would (and have in the past) done the following when in the exact same position:

- Refrain from emailing the the entire cast of interviewers.
- Wait til paperwork is finalized.
- Maybe send 1 email to the analyst/director/PM that lead the interview process. Literally do not exceed 3 lines. Example: "Thanks. Looking forward to joining. Do you have any recommended reading for the next month?"

Hi everyone,

Just wanna update that after weeks of corresponding with HR on package then signing contract, I'm good to go! Their last word was that my Visa application is submitted and waiting approval, about 4 weeks. Once approved I'm in.

So specific to emailing the employee who coordinated my interviews, presumably the person I'll work under, should I do it now or wait for Visa approval? Btw, my citizenship and travel history are mainly in develop cities in Asia and US. Very likely Visa approved.

What yall think?

 

It's never too late. Sooner the better.

"I spent the weekend thinking about some of the things you said in our meeting, and it occurred to me I never thanked you for speaking with me! I truly appreciate it."

Blah blah blah.

Patrick Bateman would eat Eddie Morra's lunch (and probably his brains).
 

I would wait till the next day, just so you don't come off desperate/way too eager... can't tell you how many times I've heard analysts/associates (even some VPs) make fun of kids that send thank you emails literally right after they meet them... they are not going to forget you met with them after 12-24 hrs (and it will be a good refresher of who you are in their mind)...

 

Send it as soon as you get home / your hotel.

As soon as you walk out of the building, the bankers have already started an email chain discussing you. There's no point doing it the next Monday because decisions pretty much have been made by then. If you do send it late, it's just not going to add to your performance (not that thank-you letters have ever changed anything) but it can give you a chance to keep in touch with someone you really liked.

 

For future reference, if it's not time sensitive (i.e. after an informational interview), then I would recommend sending a thank you email right after, and then sending a card. A while back, another analyst at my bank got a handwritten thank you card from a student he'd spoken with, and it really impressed everyone- it's just that much more personal and sincere, even if it pretty much says the same thing that he said in the thank you email.

 
gomi:
wow, didn't know this. so you think it's best to not return a thank you note?

They are fine - I realize they're well-intentioned (but also almost always form letter-type platitudes). I can't say that I usually read past the "I just wanted to thank you for..."

I would just prefer not to get them at all hours of the day. But no, I really don't care if you don't send me one after your interviews.

 

After my first round interviews on campus my recruiters mentioned this before my final round interview. I asked them about sending thank you emails to all the people I met during final round interviews and they both said the same thing:

"By the time you can get to a computer to send thank you emails the decision on you will have already been made."

In my case, when they made me my offer many of the people who interviewed me during the final rounds called me up to congratulate me and encourage me to sign. At that point go ahead and express your thanks, but thank you emails don't seem that necessary for final round interviews.

 

I don't particularly care for thank you notes after interviews because the decision on you has already been made. A thank you note isn't going to change the decision.

Having said that, I like to receive thank you emails after campus presentations. It refreshes my memory on who gave the extra effort to come up and talk to me after the pres. I give extra kudos to those that can bring up something specific we spoke about (not always banking related--maybe we like the same baseball team; it serves as a good refresher).

 
WizardofOz:
I don't particularly care for thank you notes after interviews because the decision on you has already been made. A thank you note isn't going to change the decision.

Having said that, I like to receive thank you emails after campus presentations. It refreshes my memory on who gave the extra effort to come up and talk to me after the pres. I give extra kudos to those that can bring up something specific we spoke about (not always banking related--maybe we like the same baseball team; it serves as a good refresher).

Wizard makes a great point. Post campus presentation emails can make a big difference when it comes time to select interviewees. Thank you notes AFTER an interview are usually superfluous.

For the post presentation, try what Wizard suggested. Keep it short, but point out something that nobody else would have talked about. Stay away from generalities. That will help the recipient remember who you were, and will put a face to the resume.

 

On the subject of post-presentation contact:

What tone should an e-mail take? "Thanks for taking the time to talk to me . . . " ?
Or should I come up with some question about the employer or about i-banking in general, even if I probably already know the answer?

 

is it fine to just send thank you emails to the interviewers you liked best, or should it be an all-or-nothing thing in case they compare and get offended?

 

why do you guys not care about letters when most careers do? e.g.

Writing a thank you letter, or thank you email, after an employment interview is a must. In fact, some employers think less of those interviewees who fail to follow-up promptly. Plan to send out your thank you letters as soon as possible (preferably within twenty-four hours) after your interview. (link)

 

I wouldn't ignore the importance thank you e-mails since I know for a fact that an e-mail got me the job (I was told this by the person who ultimately hired me).

However, it is true that everyone who interviewed you will have already given their input before you can get home and send an e-mail. That being said, if you're interviewing at a smaller place and you know the people actually making the decisions (the VPs in charge of the analyst program in this case), then it definitely makes sense to e-mail them and address any concerns that they might have.

Keeping all this in mind, 95% of the time, the decision is already made, so don't count on the e-mail salvaging a mediocre interview. But, who knows, it may just be enough to put you over the edge and get you in.

 

I don't understand some of the logic of some people on this thread saying they don't matter, don't send them. I've heard from bankers personally that they will not offer someone if they don't send a thank you note. Some bankers care, some don't. Why take the chance. And perhaps they are really being genuine and do thank them for their time.

 

Agreed. Later Friday might not have even been too soon. Monday is definitely too late, and bothering people on weekends isn't so cool.

I am permanently behind on PMs, it's not personal.
 

Not sure what you ended up doing, but Monday would have been most appropriate.

With e-mails forwarding to phones nowadays, you need to be sensitive to the time you're sending an e-mail of this nature (something unimportant to the recipient). Late Friday would have been inappropriate (anything after 10pm), and Saturday and Sunday are definitely inappropriate (let them have their weekends, they'll forget about your e-mail come Monday anyways). Use the same etiquette you'd use for making phone calls to these guys.

 
Disjoint:
send one. just don't go into a massive email; the following form should do the trick (adapt as you wish) Dear xxx, - great to meet you - really enjoyed it - hopefully having the opportunity to work with you in the future Sincerely, yyy

No more than 100 words

To tell you honestly, mine was about 300 words, talking about how I enjoyed the conversation and would love to work with him in the near future. I also made references from the interview and quoted some of the exact statements he had said. This may he knows I'm really interested. I know 300 words were a bit too long, but I wanted to show him my fullest interest in this opportunity. Was it that terrible of what I did?
 

I always write thank-yous to everyone I interview with, for the same reasons people have already mentioned - limited effort required, low upside / high downside.

I keep them short and simple, but make sure they're personal:

1) Nice to meet you, thanks for your time 2) I appreciate you sharing your perspective on X (personal part - to show you were actually listening) 3) Will look forward to hearing back / working with you in the future

One thing to be careful of - don't send the same stock email to people at the same company. For recruiting, we track all communications with candidates, and it looks bad when all of your thank yous are exactly the same.

 

you idiot. you should send one asap! they'll still remember you too and this extra platitude will make all the difference. go get 'em tiger!

"After you work on Wall Street it’s a choice, would you rather work at McDonalds or on the sell-side? I would choose McDonalds over the sell-side.” - David Tepper
 
above_and_beyond:
Is this thank you email stuff common in the UK or in Europe, too? Or does this apply only to the US? I have never sent even one thank you email and still got the offers I wanted. So is there anyone in the UK and Europe that does send them as well?
in Europe people don't tend (emphasis on tend) to hand out their cards. hence, no follow expected or required
"After you work on Wall Street it’s a choice, would you rather work at McDonalds or on the sell-side? I would choose McDonalds over the sell-side.” - David Tepper
 
above_and_beyond:
Is this thank you email stuff common in the UK or in Europe, too? Or does this apply only to the US? I have never sent even one thank you email and still got the offers I wanted. So is there anyone in the UK and Europe that does send them as well?

I don't know about the UK or Europe but it's really stupid and I wish it wasn't the norm over here. They are all so generic and silly anyways

This to all my hatin' folks seeing me getting guac right now..
 

I don't know. I always saw it as another way to remind them of something positive about me, establish a connection. And the neurotic side of me felt good that a lot of times they'd respond back with something like, "it was a pleasure" or whatever. It didn't necessarily mean anything, but when you're in a low information position even for a few days, you cling to what you can.

I think those who are bitter that they have to do X or Y because it's the norm are doing themselves a disservice.

 

@Oreos: I got quite a few cards but I never sent a thank you mail after receiving them. It worked out fine for me but I'm still wondering if some people expected those mails.

@Cruncharoo: Exactly, I can't imagine why or how those thank you mails provide any "value" for the applicant. In my opinion, the interviewers tend to make their decision pretty quickly and I just don't think that any form of thank you mail would persuade them to overthink their decision.

@timlambcurry: Actually I see your point, but however, I still can't see the value of sending such an email. But yes, you're absolutely right. Since it is the norm in the US, I guess you should just send them..

Thank you for your opinions guys.

 

Use the search tool, lots on this topic.

My thoughts? Decisions are probably already made before you get the chance to send a thank you note: so if you're doing it to brown nose or give yourself an edge, it won't help. But yes, if you had a good talk with someone, I don't think it can hurt you to BRIEFLY thank them. Unless of course you send more than a sentence or two, send it at an unreasonable time (remember, blackberries...), or say, "Thnx 4 teh intvw, ttyl!"

 

LOL...I don't really recommend using IM vocabulary in a thank-you!

However, if you really did have a genuinely good interview experience, it wouldn't hurt to let them know.

And about timing, wait a day or two. Try to send something hand-written since an email can get lost among the millions in their inbox. If you've asked for a business card (don't forget to ask, especially if it's a one-on-one interview), use the address provided there. Even if you don't get the offer, they'll at least know you're well-mannered.

 

I find thank you notes to be pretty worthless in terms of swaying an interviewer's thoughts as to whether or not you're a good candidate. However, I find thank you notes to be particularly helpful in sending someone a reminder that you exist and are waiting for a response. For my PE interviews, I typically waited 3-4 days, and sometimes a week, to send thank you notes. Often times I would be either denied or pushed to the next round a day or two later.

~~~~~~~~~~~ CompBanker

CompBanker’s Career Guidance Services: https://www.rossettiadvisors.com/
 

I almost always sent them immediately via Blackberry. I would have a pre-programmed generic Thank you drafted up. As I'm walking out of the building, I'd whip it out, type in "[email protected]" and hit send to each of my interviewers. Can only help.

I don't just do it for super day or interviews in general either. I usually send it to every recruiter I meet on campus, employee who came with that recruiter who I talked to, etc to thank them for their time, and it's worked. They remember your name when they're sifting through hundreds of resumes for interviews later.

I keep brief one or two sentence letters. I usually try to quote something funny or rememberable from our convo at the bottom. I almost always get replies like "glad you found the on campus meet helpful -- and quotable at that! feel free to ask me questions if you have any."

 

Send them another email informing them of the level of coarseness and incompetence exhibited by their actions, notably their failure to reply to your initial email. Proceed to thank them for their time and wish them a pleasant afternoon, and safe trip home, and a happy tomorrow. Under ideal circumstances, the aforementioned will yield an offer of employment for the coming summer months. Godspeed ma boi

 
turtles:
Send them another email informing them of the level of coarseness and incompetence exhibited by their actions, notably their failure to reply to your initial email. Proceed to thank them for their time and wish them a pleasant afternoon, and safe trip home, and a happy tomorrow. Under ideal circumstances, the aforementioned will yield an offer of employment for the coming summer months. Godspeed ma boi

What happened when there's still no reply to such a follow-up email? A very polite one, wished them a good day, and didn't inform the "level of coarseness and incompetence" at all.

Time to move on?

The Auto Show
 

Good Afternoon NAME,

We spoke on DATE and I wanted to follow up this week to ask about any progress made with my application. I am still very interested in the POSITION TITLE with BANK and thought it would be best to touch base.

Thank you,

Nothing short of everything will really do.
 

Could learn how the email addresses are assigned at the company:

[email protected]

Could call the switchboard / receptionist and ask for his email. Explain to them that you interviewed.

Could hit him up on linkedin.

You could use linkedin to look at peoples profiles who are at the same company and see what their email address is to learn what form / structure they give the address as well.

 
Cookies With Milken:
Could learn how the email addresses are assigned at the company:

[email protected]

Could call the switchboard / receptionist and ask for his email. Explain to them that you interviewed.

Could hit him up on linkedin.

You could use linkedin to look at peoples profiles who are at the same company and see what their email address is to learn what form / structure they give the address as well.

This. Don't send a note via snail mail unless the place is super old school
 

You are thinking way too hard about this. No one cares enough to actually read the emails, they have more important stuff to do like actually work. Just send the email after the interview so that they don't forget who you are and make sure it's half decent on the off chance that they actually read your email

 

Simply send a follow-up email within 24 hours. It demonstrates you were committed, you're very interested, and you're sincere. A card is probably a bit over the top, as the MD who ended up dropping my offer and scholarship literally opened a stack of hand-written cards in front of me on the trading floor to make sure there wasn't a gift/check in the envelope and then dropped them all in the trash. The chance that they'll even read, let alone reply to the email is minimal.

I am permanently behind on PMs, it's not personal.
 

Hello First Name,

Thanks for taking the time to speak with me [today, yesterday, whenever] about your background in [prostitution/ banking/ trading]. I appreciate the advice you gave me regarding [mention something important you discussed]. If I'm ever in City I would love to grab [fried chicken, coffee, drinks, lunch] to discuss [cite something discussed] further. Thank you for your advice.

Regards, [Person who doesn't know how to type a fucking thank you email and requires the help of career services to get by]

 

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Because when you're in a room full of smart people, smart suddenly doesn't matter—interesting is what matters.
 

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success
From 10 rejections to 1 dream investment banking internship

“... I believe it was the single biggest reason why I ended up with an offer...”