How do you guys organize files within your deal folders? I'm putting together a set template of folders that can be copy and pasted into a new deal folder. The thought is that having a company standard file tree will help with organization and help every team member know where to find things.
I work in acquisitions / development, but interested to hear how anyone organizes their deal folders.
State, City (property name)
Deal Folder Organization (going off memory but this girl @ JPM used to do it well and simple & consistent so I took some of her ideas:
1) Invite Letter
2) Letters
(Aka “Commitment Papers”: Commitment Letter & Fee Letter)
3) Credit Agreement
A) Draft
b) Execution
C) Executed
(Do same for Letters)
4) Internal Approvals
A) UW Memo
B) Credit Risk Approval Memo
5) LP & CIM
(Lender Presentation & Conf Info Memo— aka Marketing materials)
6) Allocations
I feel like I’m forgetting 1-2, and not in that order per se, but this helped organize well. Don’t forget naming conventions of the actual legal docs is KEY when u got like 10 amendments, amended & restated, and crazy stuff over the life of the deal. Deal folders can get crazy. Friend from JPM handled it well until she got promoted and new analysts took it oVer
Thanks, it's helpful to see a lender's framework.
Do folks typically have an organizational first layer? See below for an incomplete example after a quick brainstorm. All thoughts are appreciated:
- Underwriting (contains subfolders for excel model, tax analysis, etc.)
- Due Diligence (subfolders for environmental, survey, 3rd party reports. etc.)
- Market Analysis (comps, supply pipeline, market employers, population growth stats, etc.)
- Property Information (leases, historical statements, floor plans, historical capex, etc. maybe include insurance / title here?)
- Debt (lender quotes, loan documents)
- Not sure what to call it (NDA, LOI, PSA, Internal memos and approvals)
- Ongoing Operations (folder for everything post acquisition)
OR - Do people just have all individuals folders within the first "layer"?
- Excel Model
- Title
- Insurance
- NDA
- Sales Comps
- Leases, etc.
Thanks!
-budgets
-contracts
-correspondences
-DD
-Financial Statements
-Financing
-Insurance
-Investor Package
-LOI & PSA
-Org docs
-Photos
-Property Info
-Regulatory
-Research & misc
-Tax
-Third party reports
-Title & Survey
Thanks! Where do you save market data / comps?
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