What's your way of tackling all those work emails?
Hey guys.
I barely started working at an office and find the amount of unnecessary emails overwhelming. I find that I have to go back and forth with some co-workers because they didn't specify the exact day or because they wrote a long-winded email that doesn't make sense.
I talked to some mentors I had and they mentioned to only respond to the emails that have priority. Likewise, they also mentioned to have some templates in gmail to just crank out whenever they're needed. What are some ways you all deal with the daily glut of emails you get during the week?
where are you working
are you asking how to be organized with emails or how to control the content of peoples emails
A Healthcare solutions company.
And I am asking for organizational tips, sorry.
Make separate folders, example: Completed Important ToDo Deals -Deal 1 -Asset 1 -Closed Deals HR Not Important
I move each email in my inbox to the appropriate folder daily, zero emails in inbox, be sure to check the folders daily. When an email has a to-do item I flag it, once complete I check it.
Make separate folders or rules to sort of your emails. If an email from John Smith is something you should always look at, maybe make a specific rule for that in outlook or whatever you use. ie.. "if Subject contains 'John Smith'" move to "John Smith Folder".. likewise for emails you do not need to look at.
Delete.
This was going to be my advice. If its important, people will follow up...duh.
I second this notion.
CTRL+A, DEL.
If it is really important, they will email you again OR better yet... they will pick up a phone and call you.
Don't play email tag or voicemail tag with people. It wastes everyone's time.
Had this kid at work send out mass chain emails. By the time the thing hits your inbox he is standing right behind you asking if you read his three pager yet...
CTRL + A, Q
I combat most useless emails with a healthy dose of apathy. I have 10k+ unread emails.
I spend a good deal of time trying to reword the phrase "you're a moron and should be dragged into the street and shot, or worse forced to work for yourself" before I reply to the VP.
I was a brand new Second Lieutenant in the Marine Corps. I sent and email and then walked down to speak to the recipient later that day...
"Hey man, did you get my email?"
"Ummm probably, but I'm gonna be honest... I delete most of my emails. If it's important, I'll either get yelled at by the boss or they'll send it again. "
Probably the best advice I've gotten as far as office ops goes.
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