Apps/Programs for Operating efficiencies

Hey can anyone share any products or apps they have or currently use that can improve productivity? I essentially wanted to know how I can create a virtual office and not be tied down to a desk or server while having a seamless workflow with employees and clients.

I am particularly interested in fax to email programs, VOIP phone service, Document Management System (DMS). Scan to file software that has OCR capabilities and extract certain data.

Additional topics would be your office network and desk setup. Any good workflow programs that can be flexible and accommodate various workflows.

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