How many emails do you get a day?

Hello,

I am an analyst 2 in a mid-market real estate PE fund in London, covering asset management and acquisitions (cradle to grave approach to deals).

Problem: My inbox is getting bombarded by north of 250/300 (without including newsletters, HR bs etc) emails a day. Given that I'm an analyst I am forced to read each one of them as they might contain a task for me or something else to keep track of / note in an IC memo etc. 

I am experiencing serious difficulty managing my excel/PowerPoint/memo workload while getting bombarded by an average of one email every 3 minutes (assuming 12 hours working day but late morning/early afternoon it is more like 1 per minute). 

So question is, am I stupid? Do you receive a similar amount of emails and are still able to keep track of everything? Or this is effectively not normal and I should reduce staffing or find another way to reduce email workload?

Comments (24)

  • Associate 1 in RE - Comm
Dec 3, 2021 - 10:22am

I get a similar amount but it's really not that bad. 1) Set up email filters for marketing blasts so they never even touch your inbox.
 

2) You should be able to skim an email and see if it's relevant for you. No need to read a long email discussing legal points in the operating agreement - that's just not relevant to you.

3) Don't read emails immediately as they come in. Just check in every 10-15 and see if anything urgent came in.

  • Analyst 2 in RE - Comm
Dec 3, 2021 - 9:28pm

Yeah I do have email filters for newsletters, HR bs etc... I don't even open those.

I also have rules also for each one of the deals I work on so they end up in the folders automatically.

I do some skimming of the emails but this still requires some time, also being staffed on asset management there is a lot of stuff going on and really can't ignore a lot of emails (I don't reply to all obviously but I do read them). 

Good idea to check emails every X minutes so you can focus on something else, I might even disable notifications as those drive me mad when the flow is more intense.

Anyway, if you sum up the email management with 4/5 hours of Zoom/Teams calls per day I really can't see how I am supposed to deal with deliverables unless working on them almost only post 9pm...

Dec 3, 2021 - 12:00pm

Work in a dev shop so much less deal flow than typical PE, but I probably average more in the 50-100 range. 200-300 would be if we had multiple massive deals on the go and even then pretty rare.

As above poster said, you need to learn to filter what matters and only check periodically.

  • Associate 1 in IB - Cov
Dec 6, 2021 - 11:24am

Arroz con Pollo

Probably 5-8 on a normal day. Between 10-15 if I'm busy. Teams is used more than email for internal communications

Hate using teams just for the fact that it shows when you're away and there's no way to disable it.  Terrible feature

  • Intern in IB - Gen
Dec 3, 2021 - 6:14pm

I'm assuming you sit with most of the team; if anything is urgent enough and the person sending it doesn't get a response from you they'd probably give you a shout or pop up on teams. If you're working remotely you could just check your inbox every 30mins, not unreasonable especially if you're actually working.

Dec 4, 2021 - 10:16am

I probably get 25-75 in a day. I will answer some emails as they come in if they are high priority; but for the most part, I look at my emails in the beginning of the day and end of day. I usually spend 6-730 reading emails, catching up, and answering. If I am doing heads down work, I won't check email because I need to focus on the task at hand. When I am switching to my next task is generally when I may check my emails, because those emails may drive my next task. 

  • Analyst 2 in RE - Comm
Dec 6, 2021 - 6:34am

Multiple asset management deals mean: >5 leasing proposals and negotiations at all times, developments ongoing in inflationary environment -> lots of GCs trying to renegotiate GMP contracts, sale of one asset (Q&A, advisors coordination etc), refinancing on another (legal, bank questions, business plan review etc). Inept operating partners asking for sign-offs (offload responsibility) on every minor PM/AM decision (e.g. €5k new CCTV system). For some AM deals I deal with invoices and need to organise payments with accounts team. 

Multiple live deals: new deals info coming in daily I need to feed into models, liaising with advisors to refine assumptions, principals shooting questions/asks additional analysis for 3x IC memos in the oven at all times. Legal email flow for HoT, SPAs, DMAs etc

Dec 6, 2021 - 3:35pm

thanks for the detail. There's an expression that one should never let emails run your day. how do you make sure all these emails dont get out hand for you if youre receiving approx. 600 a week? are you reading almost each one? when do you respond? 

  • VP in RE - Comm
Dec 6, 2021 - 9:48am

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Dec 6, 2021 - 3:35pm

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