IB in a small boutique - Is it normal to feel the work very dispersive?

Hey all, looking for a reality check from people at similar shops. I'm a Senior Associate at a small Spanish boutique (think European middle-market, which would be considered small in the US). 29 yo, been here since 5 years.

My issue isn't really the hours, it’s more about the type of fragmentation in my day-to-day. On any given week I'm doing:

Pitching Deals and preparing material: valuations, pitchbooks, CIMs, investor materials for live processes, both for all the advisory activities (M&A sell-side, capital markets, etc) and a small PE fund we run in-house (where the quality of the analysis is obviously significantly higher and I have to dig a lot more). 

Working on deals: sitting in DD sessions, structuring deals, LOIs, investor docs. Brining ideas and insights about how to execute things, etc. Two active investment processes right now.

Business Development/origination: manually scraping databases (Moody's portals, company registries), building contact lists, cold outreach emails, attending events/trade fairs for lead gen, both for our buy-side, and for our advisory activities in general.

CRM/data ops: maintaining Excel-based master trackers for both deals and BD activity, cross-referencing investor contacts with live mandates, collecting the data of other people in the office too.

The execution work I genuinely enjoy and feel is building real skills. It's the BD/origination + data ops side that's the issue. Not only it feels very disorienting having to continuously switch from ultra focused analytical work to dispersive commercial activities. it’s also very manual, no proper CRM, I end up as the de facto data wrangler for the whole team. I know it’s a classic understaffed boutique problem, but curious how others handle it.

My question: is this level of role fragmentation typical at boutiques your size? And more practically, has anyone found a way to meaningfully automate or systematize the origination/BD ops side without convincing management to shell out for a proper platform (which right now isn't happening)? 

I mean I'm grateful that management trusts me a lot, but gotta be honest, I don't know how I would have handled the work of the last 6 months without AI.

Appreciate any input from people who've been there.