Royally screwed up on this one. I have been recently fascinated by notebooklm and had the bright idea to export a group chat with my old uni mates to my gmail. Needed the file in my gmail inbox so I could upload on notebooklm and get some insights into how my group chat debates issues. The group is generally well moderated. nothing profane / bigoted but we debate politics, culture, social issues and the economy a lot. Over 6yrs worth of chat, occasionally the odd light gossip about something that happened at work. Any trigger words would have been used in a pretty balanced context. Question is how supercharged and petty are email content monitoring tools / process? Anyone have a remotely similar experience where trigger words from an inbound email got flagged in an attachment and caused an issue with compliance?
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Based on previous WSO threads, email content monitoring tools can be quite granular and sophisticated. Here are some key points to consider:
Monitoring Systems:
Compliance Risks:
Past Experiences:
Given the nature of your email, it would be prudent to: - Proactively Inform: Consider informing your compliance or IT department about the accidental email to mitigate potential issues. - Review Policies: Familiarize yourself with your company's email and communication policies to understand the potential implications.
If you need further advice or have specific concerns, consulting with your compliance team directly would be the best course of action.
Sources: Ways of Underperformance - and how to avoid them (Part 1), Small Developer Advice - Second Week, Depressing Moelis & Co. Staffer Email, From BO to IBD, kid gets fired on the first week., PJT Partners Viral Email Finally Hits the News!
As a manager, I’ve been given such emails in the past that were automatically detected and referred to compliance/ HR. Depends on your manager and content in terms of whether they take any action if there’s anything actionable - ie work place gossip is a fine line. If you talked shit about your manager (maybe ok), anything sexist or racist then might even be out of your managers hands if it gets flagged. If nothing against rules, then obviously fine
They wouldn’t go through 6 years of chats manually clearly, in large firms it’s all automated and any questionable parts are flagged
Thanks - were these both outbound and inbound emails? Wondering if I should go out of my way to flag. For an all men whatsapp group, it is very well moderated but can’t rule out the occasional swear word or strong views on political issues.
Flag to who? No I see no point flagging it to HR yourself!
I’ve dealt with both inbound and outbound cases. One time someone sent a copy of his resume to work email (presumably to print it) and did not even remove the chain of messages on the email showing he’d just applied to a competitor 😀
Even if you practice good data practices mistakes happen. You're probably fine as long as nothing is blatantly offensive or against legal and compliance.
You've learned the difficult way why having your devices separate is a good idea. I wouldn't use this against my staff but I would certainly call them out for being careless.
What does devices separate mean / what’s the difference of the impact that has?
Does anyone with more knowledge of this subject have any examples of good data practices to ensure stuff like the above doesn't create a negative impact or burden while you're working, and to ensure your personal stuff doesn't get broken into by hr?
Like a commenter above, I'm also unsure about when people say get a separate phone, does that change anything?
Good point. Doesn’t make a difference in my case. Just got hard done by email autofill (and my carelessness) as my personal and work emails very similar except for the domain name. Wasn’t using a work device. Definitely turn off autofill and set a prompt rule if possible for whenever your work email is in the recipient list of a personal email.
If you were using a personal device and moved some chats to your personal gmail, why would that get potentially seen by your company's hr dep?
Is that protocol normal?
If any employer could see just 20 random messages worth of my university friend groupchat I would be immediately terminated with extreme prejudice.
Same, this guy must've had a very liberal friend group in uni
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