PowerPoint shortcuts

Here’s a curated list of some of the most useful PowerPoint shortcuts based on the most helpful WSO content:

General Navigation and Editing

• Ctrl + Left Click: Select specific objects without selecting everything in between.
• Left Click + Drag: Select everything in between.
• Ctrl + G / Shift + Ctrl + G: Group/Ungroup objects.
• Ctrl + Mouse Wheel: Zoom in and out.
• Ctrl + D: Duplicate selected object.
• Ctrl + Z / Ctrl + Y: Undo/Redo actions.

Alignment and Formatting

• Alt + JD + AA + O: Align objects (e.g., center, left, right).
• Alt + JD + AA + C: Align center.
• Alt + JD + AA + T: Align top.
• Alt + JD + AA + B: Align bottom.
• Alt + JD + AA + L: Align left.
• Alt + JD + AA + R: Align right.
• Alt + JD + S + F + M: Shape fill color (can be shortened using Quick Access Toolbar).

Quick Access Toolbar (QAT)

• Customize your QAT for frequently used functions like:
  • Insert shape.
  • Align objects.
  • Font color and size.
  • Bring forward/send backward.
  • Merge shapes.
  • Eye dropper tool.

Other Handy Tips

• F4: Repeat the last action.
• Alt + JP + IS: Make logos or backgrounds clear by clicking the white background.
• Alt + JD +…: Start learning the Alt shortcuts for various functions and add them to your QAT for efficiency.
• Insert Page Numbers Properly: Avoid manually typing them to save time and ensure consistency.

Pro Tips

• Holding Ctrl while moving an object will copy it.
• Holding Shift while moving an object ensures linear movement (vertically or horizontally).
• Holding Ctrl + Shift will copy while moving linearly.

These shortcuts will save you significant time and make your workflow much smoother. If you’re just starting, focus on mastering the alignment and QAT customization first!

Sources: What to Know on PowerPoint before IB internship, The Monkey's Guide to PPT Slides, What I Wish Every First Year Analyst Knew