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Career Resources
Biggest thing will be learning your firm’s keystroke shortcuts,
Align left, right, center, vertically, middle
Know how to resize a picture by its height and width
Know how to make a custom color
Other than that the more you can do without a mouse the faster and more efficient you’ll be.
Print everything out and manually check it off with a highlighter or pen before you send it up the chain.
Holding down control before nudging left/right allows you more granular repositioning.
That is literally the only thing I wanted my interns to know.
Holding down control while moving an object will copy it, holding down shift will move the object linearly (either vertically or horizontally), and holding both will copy while moving linearly. Time saver here.
A couple ones that were very helpful for me:
Understand how to use the eyedropper when changing the shape fill color of a large amount of text boxes. Furthermore, understanding that F4 can be used to repeat any action you just performed.
Most importantly, learn how Alt + JD + AA + O (and all other respective functions work, e.g. Alt + JD + AA + C). Aside from that, locking a shapes ratio is important but very easy to learn. Learn how to save graph templates in PP so when you build out your graph in excel and are ready to export, then you simply just need to apply the format of the graph you are replacing (templates saved in PP apply to files or graphs in Excel). This is very helpful when you are working on replacing pages of any deck where all that changes is the data and the time frame (e.g. quarters). If you have time, try and learn as many of the shortcuts as possible. While they don't save as much time as they do in excel, I have found them to be very helpful.
One thing that takes time and reps is learning how to take odd data and build it out into aesthetically pleasing charts or diagrams. When you have your standard bar graph info, the process is easy. However, when you are trying to incorporate 3-5 moving parts and you have just a fraction of a single slide to work with, creativity comes into play. Analysts at my firm build out a lot from scratch (as do the interns), and I know I am not alone when I say I have spent 2+ hours on a single more intricate diagram. Example of what I mean http://www.jegi.com/wp-content/uploads/2016/09/Software_MA_Q3_2016.jpg</a">here
Final thought: don't underestimate the importance of carefully checking your work when you are asked to build something out in PP. I can spend an hour editing a single slide (I am still new and don't have the reps of a seasoned analyst). To piggyback off of that, when you are given a template to use (even when it is already printed and you don't have an actual Excel graph to rely on) make sure that you copy the formatting to a T. Ensuring the colors and contrasts align is difficult, and thus printing out a number of drafts is worthwhile.
Some of these things may seem painfully obvious, but I tried to highlight what was most useful to me and what I struggled with the most during my first two months in as an IB intern. Hope it helps!
It is very simple to use but couple of things people miss.
If you go into the view tab you can check a box called guides. This gives you lines on the page which you can move to ensure things are aligned.
You can align manually but it is often better to use the position objects feature which you can find on the home tab. Just select the items you want to align, hit the arrange icon under drawing then go to align and you can align left, right, top or bottom. Really useful.
Can't say I ever use shortcuts for powerpoint.
Ctrl + S