Managing work and being more efficient

1st Yr analyst and feeling like I need better strategies to understand / be more efficient when it comes to managing the workload. Often will get an email for an ask with directions and files attached. I then proceed to make a word doc to cross off each ask and questions that I have. After this, I will usually give them a call / chat in the office about those questions.

The issue I tend to run into is often “spinning my wheels” when it comes to some of these asks. Only to realize I wasted time / took a very long route to get to the final answer.

I assume this is a normal learning process as a first year who started recently, but if anyone has any insights on this would greatly appreciate it

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