I'm looking for help describing my job duties on my resume.
My job is a mishmash of low-level tasks. I don't know how to describe it on a resume. My title is Investment Operations Analyst. I work for a pension fund that outsources most of its investment to outside managers in a wide variety of asset classes.
I log into client portals to download documents: mostly quarterly financial statements, distribution notices, and capital call notices from my firm's 400 private equity investments. I monitor an email box that receives notifications whenever one of these notices is available. Whenever I go on vacation, the person who covers it for me struggles to keep up with it, and I return to a huge backlog of emails.
For each of the financial statements, I enter my firm's NAV, fees, and carried interest into my firm's software. Most financial statements don't specify how much carried interest is accrued, so I made a spreadsheet that calculates it, based on numbers that are available in the financial statements.
Once a year, I create a list of all of the audited financial statements we have received from Private Equity investments, and I send that to our auditors. For each statement, I show details such as, auditor name, basis of audit, and whether it includes an audited capital account statement for our share.
With distribution notices and capital call notices, the data entry is done by an outside consultant, and I review and approve it. I make sure that the data entry includes the correct date, investment name, currency, and amounts.
I provide verbal confirmation for outgoing wires. When we have a capital call or pay an invoice, one of my colleagues sends a wire form to the bank, and CCs me. Then, the bank calls me on a recorded line, and I read the amount, date, recipient, source account, and wire instructions to them, and the bank employee confirms that what I say matches what is written on the wire form.
I'm a liaison for our tax consultants in a few other countries. When they need a document signed, I print it and give it to the CFO to sign, and then give it to the receptionist to FedEx it to the consultant. Sometimes, the consultants ask us to make a decision regarding tax planning; I reply, asking them what course of action they would recommend, and then I forward their recommendation to the CFO who always chooses the recommended option.
A couple of times a year, I get invoices from our tax consultants. I search through our custodian bank's accounting records to determine which investment managers have holdings in the relevant country. I reach out to each of those investment managers to inform them that we will be making a payment out of the account that they manage, and ask them to confirm that there will be enough money in the account. In some cases, the invoice is based on quantities of transactions, and I have to confirm that the quantities invoiced are relatively consistent with our records.
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